Four steps to a smoother ATOL renewal

Four steps to a smoother ATOL renewal

We’re now two thirds of the way through the current ATOL renewal process and the deadline to renew your licence is only a few weeks away.

This may well be first time you’ve applied to renew your licence online using the ATOL Portal. If you’re one of the lucky few handpicked for the soft launch 12 months ago, much of the hard work has been done. For everyone else you need to get a shift on.

To help you, here are four important steps towards a smooth renewal.

1. Self-assess yourself against CAA criteria

The days of performing a quick piece of arithmetic to calculate your free asset position are now over. There’s only one way to know for sure if you pass the CAA’s financial requirements and that’s to submit a self-assessment.

If you’ve passed before and have equally strong financial results this year you might assume this step isn’t necessary. However, if you’re focusing too much on the bottom line of your P&L and not watching your leverage multiple then you could be in for a nasty surprise.

After you’ve submitted your assessment, you’ll hopefully receive an email advising that the computer says Yes! If not, you’ll be told the cash improvement required. At this point you’ll need to engage with your shareholders to determine how this can be fixed and how soon. Whatever your plan, you should act fast. Bad news isn’t wine. It does not get better with age.

Access the self-assessment documents

2. Managing your ATOL Online account

2018 saw the launch of the new licensing portal ‘ATOL Online’, the product of several years of graft from the CAAs Consumers & Markets Group. The launch was not without its problems, but the improvements made since are clear to see.

Previously you might have delayed your entire application until your statutory accounts were available. However there’s now plenty to do until your accounts are available, as the CAA now require you to re-enter and/or validate the ownership details of your business and any parent entities, as well as providing other business profile information, such as key supplier data. So it’s a good idea to prepare this data and just drop in the information from your statutory accounts when it’s ready.

You should also carry out general housekeeping of your account, including checking the individuals nominated as your ‘Accountable Person’ and ‘ATOL Reporting Accountant’, so automated messages are sent to the correct personnel.

3. Pre-empt the renewal conditions

The Holy Grail is to receive a renewal offer simply asking for payment of administration fees. If you’ve a direct debit in place with CAA these can be paid straight away. Job done.

However in reality you may need to fulfil other licensing conditions, such as updated deed of undertakings and supplying fresh bonds, to renew on time. So why not take steps to put these in place when you submit the application itself? A stitch in time….

4. Timing

To avoid the inevitable bottleneck the CAA awards a fee reduction if you fully submit your renewal application at least 8 weeks before the expiry. So the sooner you implement all of these steps the better.

After all, the last thing you want is to find yourself grovelling to your Audit Manager to push through the AARs, or to an Underwriter to offer bond renewal terms. Getting on with the process right now will really pay dividends.

Travel Trade Consultancy provides advice, services and support to businesses in the travel sector specialising in matters related to ATOL. Why not join over 100 other ATOL holders and let Travel Trade Consultancy handle your renewal for you?

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